Debug: User object: None
Format Magic Logo

AI Document Formatter

Format Plain Text into Polished Proposals, Reports & Documents in as Little as 60 Seconds

Stop wasting hours on Word formatting. Choose a template, add your text, and click submit to create clean, professional documents!

Our AI document formatter creates beautifully designed business proposals, client reports, consultant deliverables, and résumés in minutes, not hours.

Format Plain Text

Got raw, unformatted text? Paste it directly from notes, emails, or any simple editor to style text automatically. Our tool intelligently converts your plain text into a beautifully structured document. Apply a professional layout and create a polished, print-ready document in moments..

Format and Reformat ChatGPT text/AI output

Transform the raw output from ChatGPT, Gemini, or any other AI into a polished, readable document. We make it easy to format AI-generated text, adding template styles to headings, lists, paragraphs and tables. Go from an unstructured text block to a professional, shareable document.

Reformat text, Word or PDF documents

Tired of fighting with inconsistent styles? Upload an existing Word (DOCX) or PDF to completely reformat your document instantly. Fix messy formatting and apply a clean, professional template without altering your content. It's the fastest way to refresh and modernize your existing files.

Format Magic doesn't change your content - it transforms how it looks. You focus on the words, we handle the professional presentation.

Try for free right now!

What should we create for you?

We'll turn anything you paste or upload into a formatted document you can download as Word or PDF.

We'll turn anything you paste or upload into a formatted PDF.

PDF output is a legacy feature and won't receive new feature updates. We recommend Word documents for access to all the latest features.

1 Select a category

2Choose your template

3Paste your text to be formatted, or extract from a Word, PDF or text file:Paste or upload your text

Keeps bold, italic, underline and strikethrough when you paste from Word, Google Docs or web pages, or upload a Word or PDF file. Lists and tables are always kept. Symbols like ** and ~~ may appear in your text - this is normal and they won't show in your document. Switching it updates text you pasted or uploaded. See tips for best results. Retains bold, italic, underline, headings, lists and tables from your source text. Works when pasting from Word, Google Docs, web pages, and when uploading Word or PDF files. Symbols like **, ## and ~~ may appear in your text - this is normal and they won't show in the final output. If results don't look right, try toggling this off and re-processing. See tips for best results.
Keeps the headings and heading levels from your Word or PDF file, or from pasted Word, Google Docs or web text, exactly as they are. Leave it off to let Format Magic build the heading structure for you - best when your headings are missing, inconsistent or chosen for looks. Headings show as ## in your text. Switching it updates text you pasted or uploaded.
Steps numbered headings in by level (1, then 1.1, then 1.1.1) and lines the text up under each heading. Made for policies, contracts and other documents with several levels of numbered headings. Switch it on or off before or after formatting - your document updates without formatting again.
Turn either toggle on to keep your own bold/italic or heading structure Set before pasting or uploading
Paste your text or drag & drop file here for extraction Paste your text or tap Browse to extract from a file
Auto Image Extraction.
*Sign up free to extract the first 5 images from a document - paid plans extract up to 100*
Images are automatically extracted from your docs and added to your library. Image placeholders are added to your extracted text and then replaced with the images during processing to appear in your final formatted document. (Note that headers and footers are not extracted currently)

0 / 6,000 Characters will be used

Update: You can now modify these options and recreate the PDF to apply the changes
Page Size: Your default page size for documents is determined by your location (e.g., U.S. = Letter, Australia = A4). Use the Page Size dropdown in the output editor (below) to change the document size - your selection becomes your new default for future documents processed.
4
See all tips

What Our Users Say

"You've Built Something Incredible"

“ I've spent years searching for a document formatting tool that actually delivers. Most of them promise a lot, but end up being clunky, confusing, and disappointing. Then I found Format Magic and everything changed.

From the moment I started using it, I knew this was different. The interface is clean, the process is intuitive, and the results? Pure magic. It does exactly what I've always wanted a document formatter to do - and then goes way beyond that. Features I never even thought to ask for have now become things I rely on daily. This tool hasn't just improved how I format documents, it's transformed how I create them.

And when I hit a snag and reached out, I got a response fast - real help from a real person who genuinely cared. That kind of support is rare, and it says everything about the kind of team behind this product.

I usually don't write reviews. But when you come across a company that nails the product, nails the support, and just gets it - you say something. So here it is: You've earned a lifetime customer. And if anyone out there is thinking about trying it, do it. You won't look back.”

Derrick Ward, Hotshots Aerial Photography
Verified Customer Review

See It in Action

43-second walkthrough

Videos

Designer Word templates. No designer needed.

Glowing headings, drop shadows, bold color schemes, decorated pages and your logo in the footer. Word can do all of it, but most people never find out how. The Word template customizer puts it all on one panel: pick a look, watch the page change, and download a real Word template ready to use.

Illustration: the settings panel is simplified for this video. The page styling is real customizer output.
Design your own Word template

All Format Magic Plans Include

Built-in output editor
Convert to PDF anytime
Professionally designed templates
Switch between templates instantly
Cover pages & automated table of contents
Page numbering
Portrait/landscape modes
Text extraction from PDF and Word files
Save, load & share documents
Upload, store and insert images

Choose and Compare Plans

Usage is measured in characters - page counts below are approximate, to make limits easier to read.

30% off
Welcome offer - your first month
New subscribers only, while spots last

Student or educator? Discounted plans are available with a valid academic email - see education pricing.

Most Popular Best Value
Free
$0 USD / month
No credit card required
Basic
$9.95 $6.96 USD / month
first month, then $9.95/mo
Pro
$14.95 $10.46 USD / month
first month, then $14.95/mo
Premium
$19.95 $13.96 USD / month
first month, then $19.95/mo
Usage
Output per month* ~35 pages75,000 characters ~200 pages400,000 characters ~750 pages1,500,000 characters ~2,500 pages5,000,000 characters
Max per document* ~15 pages30,000 characters ~25 pages50,000 characters ~50 pages100,000 characters ~75 pages150,000 characters
Documents
Full Word template gallery Starter templates
No watermark, fully unlocked Word documents
Image extraction from PDF and Word files First 5 images
Customization
Basic Template Customizer
Save customized templates
Full Template Customizer
Upload your own Word templates
Support
Email support Standard Faster response Faster response Priority + template help

*Output length is an estimate based on average document content and varies with the number of headings, tables, images and so on.

Frequently Asked Questions

Expand All

About Format Magic

What is an AI document formatter?
An AI document formatter is a tool that uses artificial intelligence to automatically convert plain, unstructured text into a professionally formatted document - applying headings, bullet points, tables, and consistent styles without any manual effort. Format Magic goes further by letting you choose from dozens of templates, edit the result in a built-in AI document editor, and download it as a polished PDF or Word file - in seconds for short documents, a few minutes for very long ones.
What is Format Magic?
Format Magic streamlines the formatting process, allowing small business owners, consultants, and professionals to focus on their content rather than struggling with layout and design for proposals, reports, and other business communications. It allows users to input plain text and choose from a variety of templates to instantly create beautifully formatted documents. Unlike other AI formatting tools, Format Magic preserves your original text without altering grammar or content, ensuring that your message remains exactly as you intended. Whether you're creating resumes, business reports, student assignments, or any other type of document, Format Magic streamlines the formatting process, allowing you to focus on your content rather than struggling with layout and design.
Can I use Format Magic as an AI document editor?
Yes. Once the AI formats your text, your document opens in a built-in editor where you can tweak wording, restructure sections, and adjust styling, then re-download the polished result. So Format Magic works as an AI document editor as well as a formatter: create, edit, and refine your document in one place. Working on a Word document you already have? The AI Word editor reworks its formatting without changing a word you wrote.
Can I use Format Magic as a text formatter?
Yes. Format Magic works as a powerful AI text formatter - paste any raw or messy text and the AI will clean it up, restructure it, and output a beautifully formatted document. If you just need to clean text, convert to Markdown, or strip to plain text without creating a full document, try our dedicated online text formatter.
Will Format Magic change my text or correct grammar?
No, Format Magic is designed to respect your original content. Unlike many other AI-powered formatting tools, Format Magic does not alter your text, correct grammar, or change punctuation. Our tool focuses solely on applying the selected template and formatting to your text, ensuring that the output is exactly what you input. This feature is particularly valuable for users who want to maintain full control over their content or for those working with specialized text where automated corrections might be inappropriate. With Format Magic, you can be confident that your words remain your own, just beautifully formatted. **Note, while we endeavour for the AI to be 100% accurate it may correct spelling mistakes and other minor changes from time to time. We encourage you to always check the output.
How secure is my data when using Format Magic?
At Format Magic, we take data security very seriously. We understand that the documents you format may contain sensitive or confidential information. That's why we've implemented stringent security measures to protect your data. We use industry-standard encryption for all data transmission. The text you enter is processed and deleted from our servers within 24 hours. We use trusted AI services (OpenAI and Google Gemini) for processing, which also have robust security protocols in place. Your data's security is our top priority.

Word Documents and Features

Can I upload and reformat an existing Word or PDF document?
Yes. Upload any Word (DOCX) or PDF file directly into Format Magic and the AI will extract the content and reformat it using your chosen template - applying consistent headings, spacing, and structure throughout. It is the fastest way to modernise an existing document without touching the content. See the AI Word editor for the full workflow, including what survives the trip: headings, tables, links and equations.
What file formats does Format Magic support for input and output?
For input, you can upload a .txt, .md, PDF or .docx file and the text will be extracted. Alternatively you can copy and paste your text into the text box. For output, registered users on every plan (including Free) can create their document as a Microsoft Word (.docx) file - the default - built from a dedicated Word template library. Word documents are fully editable on paid plans and open read-only on the Free plan. Every document can also be produced as a polished PDF, and Premium subscribers can additionally convert a generated PDF into Word. Learn more about Word output.
How do I convert my document to Word?
The easiest way is to choose "Word document" as your document type before formatting - your document is created as a native Word (.docx) file, built from a dedicated library of Word templates. This is available to all registered users.

Alternatively, Premium subscribers can convert an already-generated PDF: click the "Convert to Word" button directly above the PDF viewer, or use the Word icon next to any saved document. Learn more about Word conversion and its limitations. See the difference between the two Word options.
What's the difference between native Word output and PDF-to-Word conversion?
There are two ways to get a Microsoft Word (.docx) file:
  • Native Word output (the default, available to all registered users) builds your document as a true Word file from a dedicated library of professionally designed Word templates, with real heading styles, editable tables, and a clickable table of contents. Just choose "Word document" as your output type before formatting. This is the best choice when you want a clean Word document to keep working in. Word documents are fully editable on paid plans; on the Free plan they open read-only with a small watermark.
  • PDF-to-Word conversion (Premium plans) takes a document you have already generated as a PDF and converts that PDF into a .docx. Choose this when you have built a document with a PDF template and want a Word copy of that exact layout.
See the native Word templates and download an example.
Can Format Magic create math and chemistry equations in Word?
Yes. Type math as plain text between $ signs (like $E = mc^2$), chemistry in \ce{...} notation, and even isotope notation, and your Word document comes out with real, editable Word equations - not images. AI assistants like ChatGPT write this notation by default, so you can paste a whole AI reply and every formula converts in one step. It works on every plan. See the full guide to equations in Word for examples and supported notation.
Can I include images in my documents?
You certainly can. You can upload images to your image library and then use the image placeholders in your text to insert the images into your document. You can also upload images directly to your document by dragging and dropping them into the text box. If you're logged in, uploading a PDF or Word document with images will extract the images to your image library, and the images will be added to your document as placeholders. When formatted, the placeholders will be replaced with the actual images. (Text extraction from uploaded files works for everyone, even logged out. Free accounts extract the first 5 images in a document; paid plans extract up to 100.)
Can I customize the templates with my own branding, colors, and fonts?
Yes! Subscribers on the Pro & Premium plans can customize templates for both document types.

For Word documents, Pro subscribers get the design tools right in the Word workflow to change template colors and text sizes, then save the result to My Templates to reuse it on future documents. Premium subscribers unlock the full customizer for direct control over brand colors, fonts, your logo, spacing and page decoration, plus the ability to upload your own Word templates. Watch the one-minute Word customizer video.

For PDF documents, the Template Customizer lets you change colors, fonts, spacing, and add custom headers and footers with your logo and branding. Your customized template is saved to your account and automatically becomes your default when formatting documents.
Will my existing formatting like headings, bold and lists be preserved?
Yes. For Word documents two of the toggles above the text input keep your own formatting:
  • Keep source emphasis keeps bold, italic, underline and strikethrough. It is off by default, so Format Magic applies emphasis for you. Turn it on when you have bolded or italicized text deliberately and want it kept. Bullet/numbered lists and tables are always kept.
  • Keep source headings keeps your headings and their levels exactly as they are. It is off by default, so Format Magic builds the heading structure for you - usually the best result when headings are missing, inconsistent or chosen for looks. Turn it on when your document already uses heading styles the way you want them.
Both work when pasting from Word, Google Docs, web pages, etc. and when uploading Word and PDF files. Switching either one updates the text you pasted or uploaded.

For PDF documents, the Keep source emphasis toggle retains bold, italic, underline, strikethrough, headings, bullet/numbered lists and tables from your source text and passes them to the AI as a guide.

When enabled, you'll see symbols in your text that represent your source document's structure. These won't appear in the final output - they simply tell the AI what formatting to apply:
  • # Title = Heading 1, ## Section = Heading 2, ### Subsection = Heading 3, and so on
  • **text** = bold, *text* = italic, ~~text~~ = strikethrough
  • - item = bullet point, 1. item = numbered list
Tips for best results:
  • Check your headings - Many documents use bold text instead of proper heading styles. If your source uses bold for headings, the AI may treat them as regular bold text rather than headings. For best results, use actual heading styles (Heading 1, Heading 2, etc.) in Word before uploading.
  • Watch heading levels - When your source headings are kept, their levels carry through to the output, including too many Heading 1s (lines starting with a single #). Ideally a document should have only one Heading 1 (the title), with sections as Heading 2 and subsections as Heading 3. For Word documents, leave Keep source headings off if your levels are inconsistent.
  • Try with and without - If the output doesn't look right, switch a toggle and create your document again (for PDF documents, paste or upload your text again after switching). Without source structure, the AI will determine the best heading hierarchy and emphasis on its own.
Please note: The AI may adjust heading levels or restructure elements if it determines a different layout better suits your chosen template. The toggle tells the AI what structure is present in your input - the final output is still shaped by the template and document type you select.

What You Can Make

Can I make a training manual with Format Magic?
Yes. Once the content is written, paste it in or upload your Word draft, pick a template, and Format Magic formats it as written: styled module headings, numbered procedures, proper tables, images kept in place, and answer and signature lines for knowledge checks and sign-offs. It works the same way for facilitator guides, workbooks and job aids. See a real before and after, and download the sample, on the training manuals page.
Can I format an SOP (standard operating procedure) with Format Magic?
Yes. Once the procedure is written, paste it in or upload your Word draft, pick a template, and Format Magic formats it as written: styled section headings, numbered steps, tables for roles, schedules and revision history, flowcharts and screenshots kept in place, and sign-off lines. Add your SOP number and version to the footer and it appears on every page. See a real before and after, and download the sample, on the SOP template page.
Can I make an employee handbook with Format Magic?
Yes. Once your policies are written, paste them in or upload your Word draft, pick a template, and Format Magic formats them as written: clear policy sections, tables for pay, time off and holidays, your org chart kept in place, and signature lines for the acknowledgment page. Add your logo and effective date to the footer and they appear on every page. Format Magic doesn't write or check the policies themselves. See a real before and after, and download the sample, on the employee handbook template page.

Plans and Support

Is Format Magic free to use?
Yes, Format Magic offers a free plan that allows users to experience the power of AI driven formatting without any cost - perfect for small businesses testing the waters. The free plan includes a monthly limit of 75,000 characters and allows up to 30,000 characters per request, which is sufficient for formatting approximately 15 pages of text output. For users with more extensive formatting needs, we also offer paid plans with higher character limits and page outputs, the full Word template gallery and no watermark, starting at just $9.95 per month.
How many pages can I format at once?
The number of pages you can format at once depends on your subscription plan. We currently support up to approximately 75 pages per request in our Premium plan. Note that the output maximums may change or increase so please check the associated plan for the latest information. Remember, these are approximate page counts and may vary depending on the complexity of your content and chosen template.
Can I cancel my subscription at any time?
Yes, you can cancel your subscription at any time with no questions asked. We believe in providing flexibility to our users and don't want to lock you into long-term commitments. If you decide to cancel, your subscription will remain active until the end of your current billing cycle, ensuring you get full value for your payment. You can manage your subscription easily from the subscription page. If you encounter any issues during the cancellation process, our customer support team is always ready to assist you. Remember, if you're on our free plan, there's no subscription to cancel – you can simply stop using the service at any time.
How can I contact customer support?
We strive to provide excellent customer support for all Format Magic users. The easiest way is to reach our customer support team is via our contact form here, where you can describe your issue or question in detail. We're committed to responding to all inquiries promptly, within 24 hours. We value your feedback and questions, as they help us continually improve Format Magic.

Looking for how-to help with images, saved documents, sharing or page layout? See the Help page.

Featured on:

Featured on There's an AI for That