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Format Magic Logo

AI Document Formatter

Format Plain Text into Polished Proposals, Reports & Documents in Seconds

Stop wasting hours on Word formatting. Choose a template, add your text, and click submit to create clean, professional documents!

Our AI document formatter creates beautifully designed business proposals, client reports, consultant deliverables, and résumés in seconds.

Format Plain Text

Got raw, unformatted text? Paste it directly from notes, emails, or any simple editor to style text automatically. Our tool intelligently converts your plain text into a beautifully structured document. Apply a professional layout and create a polished, print-ready document in just a few seconds..

Format and Reformat ChatGPT text/AI output

Transform the raw output from ChatGPT, Gemini, or any other AI into a polished, readable document. We make it easy to format AI-generated text, adding template styles to headings, lists, paragraphs and tables. Go from an unstructured text block to a professional, shareable document.

Reformat text, Word or PDF documents

Tired of fighting with inconsistent styles? Upload an existing Word (DOCX) or PDF to completely reformat your document instantly. Fix messy formatting and apply a clean, professional template without altering your content. It's the fastest way to refresh and modernize your existing files.

Format Magic is the fastest way to format text into professional documents. You focus on content, we handle the professional presentation.

Try for free right now!

Choose your document type

1 Select a category

2Choose your template

3Paste your text to be formatted, or extract from a Word, PDF or text file:

Retains bold, italic, underline, headings, lists and tables from your source text. Works when pasting from Word, Google Docs, web pages, and when uploading Word or PDF files. Symbols like **, ## and ~~ may appear in your text - this is normal and they won't show in the final output. If results don't look right, try toggling this off and re-processing. See tips for best results.
Set before pasting or uploading
Paste your text or drag & drop file here for extraction Paste your text or tap Browse to extract from a file
Auto Image Extraction.
*Image extraction is a paid feature - please sign up and subscribe to use it*
Images are automatically extracted from your docs and added to your library. Image placeholders are added to your extracted text and then replaced with the images during processing to appear in your final formatted document. (Note that headers and footers are not extracted currently)

0 / 10,000 Characters will be used

Update: You can now modify these options and recreate the PDF to apply the changes
Page Size: Your default page size for documents is determined by your location (e.g., U.S. = Letter, Australia = A4). Use the Page Size dropdown in the output editor (below) to change the document size - your selection becomes your new default for future documents processed.
4
Update: Update 13 Aug: Format Magic now defaults to new Word templates and Word DOCX output. All PDF templates are still available from the 'Choose your document type' selector.
See all tips

What Our Users Say

"You've Built Something Incredible"

“ I've spent years searching for a document formatting tool that actually delivers. Most of them promise a lot, but end up being clunky, confusing, and disappointing. Then I found Format Magic and everything changed.

From the moment I started using it, I knew this was different. The interface is clean, the process is intuitive, and the results? Pure magic. It does exactly what I've always wanted a document formatter to do - and then goes way beyond that. Features I never even thought to ask for have now become things I rely on daily. This tool hasn't just improved how I format documents, it's transformed how I create them.

And when I hit a snag and reached out, I got a response fast - real help from a real person who genuinely cared. That kind of support is rare, and it says everything about the kind of team behind this product.

I usually don't write reviews. But when you come across a company that nails the product, nails the support, and just gets it - you say something. So here it is: You've earned a lifetime customer. And if anyone out there is thinking about trying it, do it. You won't look back.”

Derrick Ward, Hotshots Aerial Photography
Verified Customer Review

Feature: Upload and Add Images

Feature Overview

Transform your documents with professional images. Our Image feature lets you upload, organize, and seamlessly add your images to your documents.

Features Include:

  • Drag and drop images directly from your local computer into your document in the Revise Output editor (they will also be added to your image library)
  • Auto extracts images from PDF or Word documents and adds them to your image library
  • Auto adds image placeholders to your text, when formatted, the placeholders will be replaced with the actual images

Available to all registered users.

Image Library FAQ
Getting Started

You must be logged in to access the Image Library. When editing your document in the "Revise Output" section, look for the Image Library button in the text editor toolbar (it looks like a picture icon). Click it to open your personal image collection.

You can drag and drop your images directly from your local computer into your content in the Revise Output editor. (This will also add them to your image library). In the Image Library modal, click the "Upload Image" button. You can upload single images or use bulk upload for up to 10 images at once. Files must be JPEG, PNG, WebP, or SVG format, under 10MB each.

We support JPEG, PNG, WebP, and SVG image formats. Each image must be under 10MB in file size for optimal performance and compatibility.
Using the Image Features

You can drag and drop images directly from your local computer into your content in the Revise Output editor. (This will also add them to your image library). Or, in your Image Library, click any image to insert it at your cursor position. You'll be prompted to add an optional caption. Images are automatically centered and optimized for your document.

Use the search bar to find images by title or filename. Sort by newest or oldest, switch between grid and list views, and rename images by clicking the title. Everything is designed for quick organization.

When inserting an image, you'll be prompted to add an optional caption. The caption will follow the image wherever it is placed in the document. For images you have drag and dropped or that have been extracted from a PDF or Word document, you can add a caption by right clicking the image, selecting "Edit Image" and then clicking the "Show Caption" check box. This will then add a caption area to the bottom of the image which you can replace with your caption.

Click the red trash icon on any image for individual deletion, or use the checkboxes to select multiple images for bulk deletion. Deletion is permanent and frees up your storage space.

With your image selected, click a corner of the image and drag it to resize. Images automatically maintain their aspect ratio.

With your image selected, click on the "alignment" icon to the right of the image library icon in the toolbar: left, center, or right. Images are centered by default.
Storage & Limits

We provide generous storage limits to all paid tiers within our acceptable use policies. Free tier users get 500MB, which is perfect for getting started with image-enhanced documents.
Troubleshooting & Tips

Check that your image is under 10MB, in JPEG/PNG/WebP/SVG format, and that you haven't reached your storage limit. Large files can be compressed at iloveimg.com/resize-image if needed.

You must be logged in to access the Image Library. The button appears in the text editor toolbar when you're in the "Revise Output" section and have a user account.

Use high-resolution original images for best results. Our system automatically optimizes images for web viewing and PDF generation while maintaining quality.

Yes! Images are automatically included when you share your documents. Recipients can view your complete document with all images in the shared PDF link.

Feature: Save, Manage, and Share

Feature Overview

We're excited to introduce a powerful set of features for our logged-in users. You can save your documents directly to your Format Magic account, allowing you to manage, edit, and share them anytime. Never lose your work again and keep all your important documents organized in one place. Simply check the "Save document to your account" box before formatting, and you'll find it in the "Your Saved Documents" dashboard.

Saved Documents FAQ
Getting Started

After you've pasted your text, look for the "Save document to your account" checkbox located just above the "Format Magic!" button. Make sure this box is checked before you click to format. Your document will then be saved and will appear in the "Your Saved Documents" list.
Using the Document Management Features

In the "Your Saved Documents" list, simply click the blue "Load" button next to the document you wish to work on. This will load its formatted content into the editor below, where you can make changes and download or re-create your document.

Click the gray "Rename" button next to the document. The title will become an editable field. Type the new name and click the green "Save" button to confirm, or "Cancel" to discard the change.

Click the blue "Share" button. This will generate a public, view-only link to your document. A pop-up will appear with the link for you to copy. Once a document is shared, the button will turn green and read "Shared".

Important: The share link shows the version of your document at the moment you shared it. For Word documents, click "Share" again after saving your edits to publish the latest version. For PDF documents, you must generate a new PDF and check the "Update the shared document with this version" box to make your changes visible via the share link. (See "Troubleshooting" below for more details).

Click the red "Delete" button. You will be asked to confirm this action. Deleting a document is permanent and will remove the document, its content, and any associated shared links from our system. This action cannot be undone.
Troubleshooting & Common Questions

A document is only saved if you select the "Save document to your account" checkbox before you click the "Format Magic!" button. If you formatted a document without selecting this option, it was processed as a one-time, temporary document and was not saved to your account.

No, your changes are not saved automatically. For Word documents, click the "Save" button next to the editor to save your changes. For PDF documents, click the "Create PDF and Save Document File" button. If you navigate away or load another document without doing this, your edits will be lost.

This is a crucial feature to understand. Your shared link always points to the most recently published version of your document. When you simply edit the text in the editor, you are only changing your private, saved version.

For Word documents: save your edits with the "Save" button, then click "Share" again to publish the latest version to your shared link.

For PDF documents, follow these steps:
  1. Load the document and make your edits in the "Revise Output" section.
  2. A checkbox labeled "Update the shared document with this version" will appear right below the editor. You must check this box.
  3. Click the "Create PDF and Save Document File" button.
If you forget to check the "Update..." box, a new version will be created for your own viewing, but your public shared link will not be updated and will continue to show the previous version. This system allows you to create private drafts without affecting a version you've already shared publicly.

All Format Magic Plans Include

Format documents in seconds!
Edit output before PDF creation
Wide selection of templates
Switch between templates instantly
Cover pages & automated table of contents
Page numbering
Portrait/landscape modes
Text extraction from PDF and Word files
Save, load & share documents
Upload, store and insert images

Choose Your Plan

Free

$0/month

For internal and personal documents up to ~5 pages

📄 Approx 35 pages of output per month*
(= 75,000 characters)

⚡ Approx 5 pages max output per request*
(= 10,000 characters)

✅ Edit the output before creating your document
Change headings etc

✅ Instantly switch between templates
Change the output to any template design

✅ Full template library and core formatting tools

Small watermark at the bottom of each page

Format the documents you use day to day - meeting agendas, internal memos, technical docs and runbooks, lesson plans, study notes, personal projects, and more.
No credit card required.

Basic

USD $9.95/month

For short external documents - no watermark

📄 Approx 200 pages of output per month*
(= 400,000 characters)

⚡ Approx 25 pages max output per request*
(= 50,000 characters)

Everything in Free, plus:

✅ No page watermark

🖼️ Image extraction from PDF and Word files
Images in your uploads are extracted to your image library and placed back into your document. Free plans extract text only.

For the shorter documents you share outside your team - short proposals, client letters, one-pagers and bios, short case studies, lecturer handouts, student papers, resumes and cover letters, and more.
Most Popular

Pro

USD $19.95/month

For client work and branded documents up to ~50 pages

📄 Approx 750 pages of output per month*
(= 1,500,000 characters)

⚡ Approx 50 pages max output per request*
(= 100,000 characters)

Everything in Basic, plus:

🎨 Basic Template Customizer
Apply color schemes and change heading sizes

For the documents your business runs on - full proposals, client reports, consultant deliverables, marketing collateral and white papers, service agreements, comprehensive guides, project briefs, onboarding documents, longer case studies, and more. The Basic Template Customizer lets you apply color schemes and adjust heading sizes to give every document a consistent look.
Best Value

Premium

USD $29.95/month

For high-volume work and full control over your brand

📄 Approx 2,500 pages of output per month*
(= 5,000,000 characters)

⚡ Approx 70 pages max output per request*
(= 150,000 characters)

Everything in Pro, plus:

⭐ Priority Support
Faster response when deadlines are tight

🎨 Full Template Customizer
Apply your brand colors, fonts and logo, and change heading sizes, spacing and more - so every document looks unmistakably yours.

📤 Upload your own Word templates
Bring your existing .docx designs and format straight into them.

For businesses producing documents at volume that need to look polished and on-brand every time - the Full Template Customizer applies your colors, fonts and logo to any template, so everything you send looks like it came straight from your business.

Got an academic email address? See our student and educator pricing here.

*Output length is an estimate based on average document content and varies with the number of headings, tables, images and so on.

Compare Plans

Feature Free Basic Pro Most Popular Premium Best Value
Price $0 /month $9.95 /month $19.95 /month $29.95 /month
Output per month ~35 pages ~200 pages ~750 pages ~2,500 pages
Max output sizePer document ~5 pages ~25 pages ~50 pages ~70 pages
Full template library
Output Editor
Cover pages & auto table of contents
Save, load & share documents
Text extraction (PDF/Word)
Image extraction (PDF/Word)
No watermark
Basic Template CustomizerColour schemes + heading sizes
Full Template CustomizerBrand colours, fonts, logo, spacing
Upload your own Word templatesFormat into your existing .docx designs
Priority support

Frequently Asked Questions

An AI document formatter is a tool that uses artificial intelligence to automatically convert plain, unstructured text into a professionally formatted document - applying headings, bullet points, tables, and consistent styles without any manual effort. Format Magic goes further by letting you choose from dozens of templates, edit the result in a built-in AI document editor, and download it as a polished PDF or Word file in seconds.

Yes. Once the AI formats your text, your document opens in a built-in editor where you can tweak wording, restructure sections, and adjust styling, then re-download the polished result. So Format Magic works as an AI document editor as well as a formatter: create, edit, and refine your document in one place.

Yes. Format Magic works as a powerful AI text formatter - paste any raw or messy text and the AI will clean it up, restructure it, and output a beautifully formatted document. If you just need to clean text, convert to Markdown, or strip to plain text without creating a full document, try our dedicated online text formatter.

Yes. Upload any Word (DOCX) or PDF file directly into Format Magic and the AI will extract the content and reformat it using your chosen template - applying consistent headings, spacing, and structure throughout. It is the fastest way to modernise an existing document without touching the content.

The easiest way is to choose "Word document" as your document type before formatting - your document is created as a native Word (.docx) file, built from a dedicated library of Word templates. This is available to all registered users.

Alternatively, Premium subscribers can convert an already-generated PDF: click the "Convert to Word" button directly above the PDF viewer, or use the Word icon next to any saved document. Learn more about Word conversion and its limitations. See the difference between the two Word options.

There are two ways to get a Microsoft Word (.docx) file:
  • Native Word output (the default, available to all registered users) builds your document as a true Word file from a dedicated library of professionally designed Word templates, with real heading styles, editable tables, and a clickable table of contents. Just choose "Word document" as your output type before formatting. This is the best choice when you want a clean, fully editable Word document to keep working in.
  • PDF-to-Word conversion (Premium plans) takes a document you have already generated as a PDF and converts that PDF into a .docx. Choose this when you have built a document with a PDF template and want a Word copy of that exact layout.
See the native Word templates and download an example.

Format Magic streamlines the formatting process, allowing small business owners, consultants, and professionals to focus on their content rather than struggling with layout and design for proposals, reports, and other business communications. It allows users to input plain text and choose from a variety of templates to instantly create beautifully formatted documents. Unlike other AI formatting tools, Format Magic preserves your original text without altering grammar or content, ensuring that your message remains exactly as you intended. Whether you're creating resumes, business reports, student assignments, or any other type of document, Format Magic streamlines the formatting process, allowing you to focus on your content rather than struggling with layout and design.

Yes, Format Magic offers a free plan that allows users to experience the power of AI driven formatting without any cost - perfect for small businesses testing the waters. The free plan includes a monthly limit of 75,000 characters and allows up to 10,000 characters per request, which is sufficient for formatting approximately five pages of text output. For users with more extensive formatting needs, we also offer paid plans with higher character limits and page outputs, starting at just $4.95 per month.

No, Format Magic is designed to respect your original content. Unlike many other AI-powered formatting tools, Format Magic does not alter your text, correct grammar, or change punctuation. Our tool focuses solely on applying the selected template and formatting to your text, ensuring that the output is exactly what you input. This feature is particularly valuable for users who want to maintain full control over their content or for those working with specialized text where automated corrections might be inappropriate. With Format Magic, you can be confident that your words remain your own, just beautifully formatted. **Note, while we endeavour for the AI to be 100% accurate it may correct spelling mistakes and other minor changes from time to time. We encourage you to always check the output.

For input, you can upload a .txt, PDF or .docx file and the text will be extracted. Alternatively you can copy and paste your text into the text box. For output, registered users on every plan (including Free) can create their document as a fully editable Microsoft Word (.docx) file - the default - built from a dedicated Word template library. Every document can also be produced as a polished PDF, and Premium subscribers can additionally convert a generated PDF into Word. Learn more about Word output.

The number of pages you can format at once depends on your subscription plan. We currently support up to approximately 80 pages per request in our Premium plan. Note that the output maximums may change or increase so please check the associated plan for the latest information. Remember, these are approximate page counts and may vary depending on the complexity of your content and chosen template.

At Format Magic, we take data security very seriously. We understand that the documents you format may contain sensitive or confidential information. That's why we've implemented stringent security measures to protect your data. We use industry-standard encryption for all data transmission. The text you enter is processed and deleted from our servers within 24 hours. We use trusted AI services (OpenAI and Google Gemini) for processing, which also have robust security protocols in place. Your data's security is our top priority.

We strive to provide excellent customer support for all Format Magic users. The easiest way is to reach our customer support team is via our contact form here, where you can describe your issue or question in detail. We're committed to responding to all inquiries promptly, within 24 hours. We value your feedback and questions, as they help us continually improve Format Magic.

Yes, you can cancel your subscription at any time with no questions asked. We believe in providing flexibility to our users and don't want to lock you into long-term commitments. If you decide to cancel, your subscription will remain active until the end of your current billing cycle, ensuring you get full value for your payment. You can manage your subscription easily from the subscription page. If you encounter any issues during the cancellation process, our customer support team is always ready to assist you. Remember, if you're on our free plan, there's no subscription to cancel – you can simply stop using the service at any time.

You certainly can. You can upload images to your image library and then use the image placeholders in your text to insert the images into your document. You can also upload images directly to your document by dragging and dropping them into the text box. On the paid plans, PDF or Word documents with images will extract the images to your image library, and the images will be added to your document as placeholders. When formatted, the placeholders will be replaced with the actual images. (Text extraction from uploaded files works on every plan, including free; image extraction requires a paid plan.)

Please ensure you log out and back in again using the tab in the top right where your email address is to reset your character counts.

Yes, clickable web links will work in the outputted PDF but you need to ensure that your input format includes 'https://' at the beginning. i.e. https://formatmagic.ai or https://www.formatmagic.ai

You can change the page size when editing your document in the "Revise Output" section. Look for the page size dropdown in the editor toolbar that shows options like "Letter", "A4", "Legal", "A3", and "6×9" (book size). Simply click the dropdown and select your preferred page size. The page size you choose will be saved with your document. New documents automatically default to Letter size for US users and A4 for international users based on your location.

Yes! You can customize margins for each page size individually. In the "Revise Output" editor, click the page size dropdown and select "⚙️ Customize Margins..." This opens a dialog where you can set custom top, right, bottom, and left margins (measured in inches). Each page size remembers its own margin settings. You can also reset margins back to optimized defaults at any time. This is perfect for adjusting margins for binding, printing requirements, or personal preferences.

Form lines (the blank lines used for fill-in fields like Name, Date, Signature, etc.) can be easily modified in the output editor. To resize a form line, simply double-click on it to cycle through different sizes (short, medium, long, full width). To add new form lines, click the "Form Line" button in the editor toolbar and select your preferred size. To delete a form line, click on the line to select it, then press the Delete or Backspace key on your keyboard. You can also use the "Clear formatting" button (Tx) in the toolbar to clear formatting from selected content.

Yes! Subscribers on the Pro & Premium plans can customize templates for both document types.

For Word documents, Pro subscribers get the design tools right in the Word workflow to change template colors and text sizes, then save the result to My Templates to reuse it on future documents. Premium subscribers unlock the full customizer for direct control over brand colors, fonts, your logo, spacing and page decoration, plus the ability to upload your own Word templates.

For PDF documents, the Template Customizer lets you change colors, fonts, spacing, and add custom headers and footers with your logo and branding. Your customized template is saved to your account and automatically becomes your default when formatting documents. Watch the tutorial video and read the FAQ here to learn more.

Yes - Word (.docx) is the default document type for registered users on every plan. Just choose "Word document" as your document type and your file is built as a true Word document from a library of professionally designed Word templates. Premium subscribers can also use PDF-to-Word conversion: after generating a PDF, click the Convert to Word button to download a .docx version. See the difference and browse the Word templates.

If your formatted document has a few lines overflowing onto the next page, you can tighten things up using the editor toolbar:
  1. Reduce line height - Select all your text (Ctrl+A), then use the Line Height dropdown in the toolbar to lower it slightly (e.g., from 1.5 to 1.4 or 1.3). This is usually enough to pull those stray lines back.
  2. Reduce body text size - If adjusting line height isn't enough, use the Body Size dropdown in the toolbar to reduce the font size by a point or two (e.g., from 12pt to 11pt). This changes only your paragraph and list text while keeping your headings at their original size.
You can combine both approaches. After making changes, click the Create PDF button to check whether everything fits.

Yes - the Keep source emphasis toggle above the text input retains bold, italic, underline, strikethrough, headings, bullet/numbered lists and tables from your source text. It works when pasting from Word, Google Docs, web pages, etc. and when uploading Word and PDF files.

When enabled, you'll see symbols in your text that represent your source document's structure. These won't appear in the final output - they simply tell the AI what formatting to apply:
  • # Title = Heading 1, ## Section = Heading 2, ### Subsection = Heading 3, and so on
  • **text** = bold, *text* = italic, ~~text~~ = strikethrough
  • - item = bullet point, 1. item = numbered list
Tips for best results:
  • Check your headings - Many documents use bold text instead of proper heading styles. If your source uses bold for headings, the AI may treat them as regular bold text rather than headings. For best results, use actual heading styles (Heading 1, Heading 2, etc.) in Word before uploading.
  • Watch heading levels - If your source document has too many Heading 1s (lines starting with a single #), they will carry through to the output. Ideally a document should have only one Heading 1 (the title), with sections as Heading 2 and subsections as Heading 3.
  • Try with and without - If the output doesn't look right, try toggling this off and re-processing. Without source structure, the AI will determine the best heading hierarchy and emphasis on its own.
Please note: The AI may adjust heading levels or restructure elements if it determines a different layout better suits your chosen template. The toggle tells the AI what structure is present in your input - the final output is still shaped by the template and document type you select.

These are formatting markers that tell the AI about your original document's structure. They appear when the Keep source emphasis toggle is enabled.

For example:
  • **text** means bold
  • *text* means italic
  • ## text means a heading
  • - text means a bullet point
You don't need to edit or remove them - the AI reads these markers and applies the corresponding formatting in your final document. They will not appear in your formatted output.

If you'd prefer not to see them, you can turn off the Keep source emphasis toggle above the text input before pasting or uploading your document.

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