You've written the procedure. Format Magic does the formatting.
Paste in your standard operating procedure as plain text - from your notes, an email or an AI draft - or upload the Word file or PDF you already have. Format Magic formats it exactly as written: your sections become styled headings, your steps become numbered procedures, your role and schedule lists become real Word tables and your sign-off lines become lines to sign on, in a professional design. Your process, in your order, ready to share with the team.
Built for small business owners, office and operations managers, consultants and agencies - anyone writing down "how we do it here" so someone else can do it the same way.
Every business runs on repeatable processes. These are the ones most often written down first - usually when someone hands a job over.
Invoicing, chasing late payments, expenses, month-end. Needs a clear owner for each step, a schedule table, and the exact wording of any emails that go out.
Complaints, refunds, returns and support requests. The "if this happens, do that" table is the heart of it, so it needs to be a real table people can scan.
Order processing, stock checks, opening and closing. Short numbered steps, one action each, with checks at the points where things usually go wrong.
New starter setup, backups, password resets, software how-tos. Screenshots beside the steps do most of the explaining.
For consultants and agencies: project kick-off, review and sign-off, handover. The process that makes every client get the same quality, whoever runs the project.
The one-page version for a single task. Numbered steps, a tick-box table, and nothing else - easy to print and keep at the desk.
Here's the invoicing and late payment SOP for a fictional eight-person design studio, Juniper Row Studio. The ops manager's draft was complete - document control, roles, every step, the reminder schedule, the email wording and the revision history were all written and in order - but it was typed quickly in Word with no formatting to speak of: lowercase headings, dashes for bullets, plain grid tables and underscores for the sign-off. It also had a process flowchart, a screenshot of the invoicing screen and a chart of unpaid invoices by age.
We uploaded that Word file to Format Magic, picked the Pillar template and ticked "Add Cover Page". Everything below is the unedited result.
Open it in Word to see the real styles, lists and tables. Juniper Row Studio and Ledgerly are fictional.
Most standard operating procedures follow the same shape, whatever the process. If you're writing one from scratch, write it in roughly this order - Format Magic will turn each part into the right structure.
A short task that one person does in one sitting may only need parts 1, 6 and 7 - that's a work instruction rather than a full SOP. Test any procedure by having someone new follow it word for word; every question they ask is a missing step.
Any design in the library works. These three have clear, well-separated section headings that make procedures easy to follow and easy to find your place in.
An accent bar on every section heading. The template used in the example above, in the Harbor palette.
Understated and businesslike - suits finance and admin procedures.
Solid heading bars that make each numbered section unmistakable.
Training people on your procedures? See how training manuals come out, with knowledge checks and sign-off sheets.
Procedure written, but not formatted yet?
Paste it in or upload the Word file, pick a design, download the formatted document. Free to try - no card needed.
Want to see everything the Word output can do? Read about editable Word documents.