You've written the training content. Format Magic does the formatting.
Paste in your manual as plain text - straight from your notes, an email or an AI draft - or upload an existing Word file or PDF. Format Magic formats it exactly as written: your sections become styled headings, your steps become numbered procedures, your pasted tables become real Word tables and your answer lines become lines to write on, in a professional design with a cover page. Your content, in your order, ready to hand out in minutes instead of an afternoon in Word.
Built for training providers, corporate learning and development teams, and anyone who's been handed "the training stuff" to tidy up.
Different training documents do different jobs, and each one needs a different kind of structure.
The reference trainees keep after the course. Needs clear module headings, a contents page, and procedures that can be followed step by step without the trainer in the room.
The trainer's run sheet: timings, talking points, activity instructions and what to watch for. Scannable headings matter more than prose - it's read mid-session, at a glance.
What learners write in during the session. Exercises need space to answer, so fill-in lines and tick-box tables do the heavy lifting.
One or two pages kept by the till, the machine or the desk. Short numbered steps, a table of "if this, then that", and nothing else.
Who learns what, when and how it's checked. Usually a schedule table plus objectives per session - easy to maintain when it's a real Word table.
Knowledge checks, observation checklists and competency sign-off sheets - the records that prove the training happened. Answer lines and signature lines come out ready to print.
Here's a new-hire training manual for a fictional outdoor retailer, Harbor & Pine Outfitters. The trainer's draft was complete - every session, step, rule and question was written and in the order trainees need it - but it was typed quickly in Word with no formatting to speak of: lowercase, dashes for bullets, headings in whatever style came to hand, plain grid tables, and underscores where trainees write their answers. It also had a store floor plan, a diagram of the HELLO approach and a screenshot of the till screen.
We uploaded that Word file to Format Magic, picked the Kiln template and ticked "Add Cover Page". Everything below is the unedited result.
Open it in Word to see the real styles, lists and tables. Harbor & Pine is fictional.
Most good training manuals follow the same shape. If you're creating one from scratch, write your notes in roughly this order - Format Magic will turn each part into the right structure.
For a facilitator guide, keep the same modules but swap the knowledge checks for timings, talking points and activity instructions. For a job aid, keep only steps 4 and 5 and cut everything else.
Any design in the library works. These three have the clear, stepped heading styles that make long procedural documents easy to navigate.
Stepped heading bands and a chevron header. The template used in the example above.
An accent bar on every heading level, so it's always clear where a module starts.
Solid banded subheadings - friendly enough for onboarding, structured enough for procedures.
Training material written, but not formatted yet?
Paste it in or upload the Word file, pick a design, download the formatted document. Free to try - no card needed.
Want to see everything the Word output can do? Read about editable Word documents.